A Step-by-Step Guide from SPL Agency
Every successful convention begins long before your exhibit reaches the show floor. Whether you're exhibiting at CES, SEMA, NAB Show, World of Concrete, CONEXPO-CON/AGG, or any of Las Vegas' major trade shows, proper transportation planning is one of the most important factors in ensuring your event runs smoothly.
At SPL Agency, we specialize exclusively in convention and trade show logistics through Las Vegas Convention Logistics. With more than 30 years of transportation experience, we understand that convention freight operates under a completely different set of rules than traditional shipping. Move-in schedules, marshaling yards, dock appointments, and strict delivery windows leave little room for error. Our job is to make sure your freight arrives safely and on time so you can focus on your customers—not your transportation.
As soon as your booth space is confirmed, reach out to our logistics team. Early planning allows us to:
Review your event schedule
Understand your shipping requirements
Determine the best transportation method
Reserve equipment before capacity tightens
Build a transportation timeline around your target move-in date
The earlier we begin planning, the more transportation options are available, often resulting in lower costs and greater flexibility.
Every shipment is unique. We'll ask for information including:
Pickup location(s)
Delivery venue
Show name
Move-in and move-out dates
Weight and dimensions
Number of pallets or crates
Whether your shipment requires specialized equipment
Providing complete shipment details allows us to recommend the most efficient transportation solution while avoiding unnecessary delays.
Most convention freight travels by enclosed dry van trailers. These shipments include:
Booth displays
Marketing materials
Promotional products
Electronics
Exhibit components
Event staging equipment
Our team coordinates pickup, shipment tracking, dock appointments, marshaling yard scheduling, and post-show return freight to keep your exhibit moving smoothly.
Not every exhibit fits inside a dry van.
Many of Las Vegas' largest conventions—including World of Concrete, CONEXPO-CON/AGG, mining expos, and fire apparatus exhibitions—require transportation for oversized machinery, industrial equipment, custom-built displays, and specialized vehicles.
SPL Agency coordinates:
Flatbed trailers
Step Deck trailers
Double Drop trailers
RGN (Removable Gooseneck) trailers
Oversized and over-dimensional freight
Pilot cars and escort vehicles
State permits and route planning
Because we're backed by Landstar's extensive specialized transportation network, we can coordinate complex heavy haul projects anywhere in North America while ensuring your equipment arrives safely and on schedule.
Convention schedules change every day.
Production delays happen.
Displays arrive late.
Manufacturers miss deadlines.
Carriers experience breakdowns.
When your shipment suddenly becomes time-critical, our Landstar Express America Expedited service is built for exactly these situations.
Our expedited services include:
Same-day dispatch (when capacity is available)
Team-driver service
Dedicated straight trucks
Cargo vans
Sprinter vans
Exclusive-use transportation
Overnight and coast-to-coast expedited solutions
If your exhibit absolutely must arrive before the show opens, our logistics professionals immediately begin identifying the fastest transportation solution available.
Many of our expedited convention shipments begin with one simple phone call:
"Our original carrier can't make the delivery."
That's when SPL Agency goes to work.
Our team monitors your shipment throughout transit and provides proactive communication every step of the way because when you're racing against a convention deadline, updates matter just as much as speed.
Convention shipping involves much more than moving freight from Point A to Point B.
We coordinate:
Pickup scheduling
Shipment tracking
Driver communication
Marshaling yard requirements
Dock appointment coordination
Convention center delivery
Return freight after the show
Our goal is simple: eliminate surprises and keep your event on schedule.
We're strategically based in Las Vegas and built specifically around the convention and trade show industry. Unlike general freight brokers, we understand the unique logistics challenges exhibitors face before, during, and after every event.
Our customers receive:
Direct access to experienced logistics professionals
Real-time shipment visibility
Nationwide transportation solutions
Specialized heavy haul expertise
Time-critical expedited transportation
Personalized customer service from quote through delivery
Whether you're shipping a single exhibit booth or coordinating multiple truckloads of oversized equipment, our team is committed to delivering reliable transportation solutions that keep your event moving.
Whether you're planning months in advance or facing a last-minute transportation emergency, SPL Agency is ready to help.
Contact us today for a customized transportation plan and competitive pricing for your next Las Vegas convention.
SPL Agency – Strategically Planned Logistics.
When your convention freight has one chance to arrive on time, make sure you have the right logistics partner behind it.
The views and opinions expressed by SPL Agency LLC, an independent agent, do not necessarily represent the views of Landstar and its affiliated companies.
